Document naming and sealing
Every document on a Vitreo docket carries a standard name, so that a folder of downloads sorts itself into a chronological record and a reader can tell from the name alone what a document is, when it was made, and who filed it. A document can also be sealed: it stays on the docket, but its file is not public.
Pleadings and other docket filings
A filing on the docket is named by its docket entry, its date, who filed it, what it is, and a short title.
101.00 2026-10-10 C COMPLAINT Verified complaint: Goodwin v. Serafinowicz
101.10 2026-10-12 V ORDER Complaint published
102.00 2026-11-01 R RESPONSE Response of the respondent
| Entry | The docket entry number, three digits. Sub-entries (.10, .20) are orders or actions on that entry, so an answer to entry 101 is 102.00 and an editorial order on it is 101.10. |
|---|---|
| Date | The date the document was filed, in YYYY-MM-DD form so names sort by date. |
| C, R, V | Who filed it: C the complainant, R the respondent, V Vitreo (an editor, the adjudicator, or the system). |
| TYPE | The kind of document, in capitals: COMPLAINT, AMENDED COMPLAINT, RESPONSE, SUPPLEMENT, NOTICE, ORDER, ASSESSMENT, CORRECTION, MOTION, OBJECTION, REPLY, AFFIDAVIT. |
| Title | A short description in normal case. For a pleading that answers another, name the entry it answers ("Objection to motion for protective order, En. 106"). |
Vitreo assigns these names automatically from the docket; you do not type them.
Exhibits
An exhibit is named by its docket label, the date and time of the document itself, and a title that says what it is.
EX C 2023-10-20 174600 Email from Serafinowicz, Robert to Goodwin, Jon In Re Judgment of Nonsuit.pdf
EX F 2024-01-30 000000 Request for Protective Order and Motion for Sanctions, Jowdy v. Milot, En. 142.pdf
EX K 2026-08-31 000000 Deposition of Jowdy, Christine (Tr. 112-122, 132-134).pdf
EX R-1 2024-03-11 000000 Answer to Grievance Complaint 24-0037.pdf
| Label | The exhibit's letter on the docket (A, B, C ... AA, AB) in the order filed; the respondent's exhibits are R-1, R-2 and so on. Vitreo assigns the label. |
|---|---|
| Date | The date of the document: the day an email was sent, an order entered, a deposition taken, a letter signed. Not the day you uploaded it. Use 0000-00-00 only when the document is undated. |
| Time | The document's time of day to the second (174600 for 5:46 p.m.), which keeps a day's correspondence in order. 000000 when there is no time. |
| Title | What the document is, in a fixed form by kind: correspondence: Email from Last, First to Last, First In Re Subject; Letter to Last, First In Re Subject; Text messages between Last, First and Last, First court papers: Order Regarding Motion for Continuance, Case v. Case, En. 110; Appearance of Last, First in Case v. Case testimony: Deposition of Last, First (Tr. 42-47); Hearing transcript, Case v. Case (Judge Name) records: Attorney record for Last, First, Juris No. 000000; Statewide Grievance Committee decision, Grievance No. 00-0000 Use "(Excerpts)" or page ranges when the exhibit is part of a longer document, and "(Attachment)" for a document that came attached to another. |
When you upload a file whose name already follows this convention, the builder reads the date, time and title from the name and fills them in. Otherwise enter the document's date (and time, if it has one) in the upload form. The downloaded file carries the standard name with the docket number in front of it.
Drafts in your own files
Drafts are not docketed, but the same habit keeps them in order:
2026-10-10 Goodwin v Serafinowicz Grievance Complaint D01.docx
2026-10-12 Goodwin v Serafinowicz Grievance Complaint D02 (Redline).docx
Number drafts consecutively and keep the final as-filed copy in the pleadings form above. Drafts should cite exhibits by label only, so that the exhibit register, not the draft, is the place where files live.
A case folder that matches the docket
Complainants who keep their own files find this structure matches the docket one-for-one:
01 Filed Documents
02 Master Timeline
03 Hearing Records (audio, transcripts, orders)
04 Exhibit Register
05 Discovery (requests, responses, deficiencies, certifications)
06 Third-party subpoenas (drafts, returns, productions)
07 Medical and housing (only what is necessary; keep protected)
08 Platform evidence (exports, screenshots, metadata)
09 Draft pleadings and outlines (drafts should reference exhibit IDs only)
10 Communications with counsel
11 Authorities
12 Costs
Sealed exhibits and filings
Some documents belong on the record but not on the open web: a deposition transcript taken under a protective order, a record that names a child, a third party's medical information, or a document the filer is obliged to keep confidential. Vitreo lets the filer seal an exhibit or a filing.
- What stays public. The docket entry, the exhibit label, the title, the document date, the file size, the checksum, and the reason for sealing. A reader can see that the document exists, what it is, and that it has not changed.
- What is withheld. The file itself, or the text of a sealed filing. Requests for it return a notice, not the document.
- Who can open it. The person who filed it, Vitreo editors, and, unless the filer restricts access to "me and editors only," the parties to the case: the complainant's team and the respondent once verified. Access is logged.
- How to seal. Tick "File under seal" when uploading, with a short reason, or use the Seal control on an exhibit already on file. After a complaint is filed, a sealed exhibit can be unsealed only by an editor; write to docket@vitreo.org.
- What sealing is not. It is not a way to make an allegation without showing the evidence. An allegation that rests only on sealed exhibits is shown as such, and the adjudicator and the respondent see the exhibit when they consider it. Nor does sealing override a court's order: if a court has sealed a document, do not file it here at all.